The 
Planning 
& 
Development 
Phase 
for 
Local 
Collaborations 


Beginning 
Your 
Journey: 
Laying 
the 
Foundation 
for 
Success 
in 
the 
Office 
on 
Violence 
Against 
Women’s 
Disability 
Grant 
Program 
Columbus, 
OH 


November 
3, 
2009 


Nancy 
Smith 
Director, 
Accessing 
Safety 
Initiative 
Vera 
Institute 
of 
Justice 




WorkshopObjectivesWorkshopObjectives
> 
Provide 
an 
overview 
of 
the 
planning 
and 
development 
phase 
of 
the 
Disability 
Grant 
program. 


> 
Discuss 
key 
considerations 
for 
a 
successful 
planning 
process. 


> 
Answer 
your 
pressing 
questions 
about 
this 
phase 
of 
the 
grant. 


Slide 
2 
• 
November 
3, 
2009 




OverviewOverview
Purpose 
The 
Process 
The 
Deliverables 




Purpose 


> 
The 
planning 
and 
development 
phase 
is 
designed 
to 
help 
you 
develop 
relationships, 
knowledge, 
and 
skills 
needed 
for 
the 
implementation 
phase. 


> 
It 
is 
also 
designed 
to 
help 
you 
identify/narrow 
your 
focus. 


> 
Identify 
the 
specific 
needs/gaps 
you 
will 
be 
addressing 
during 
implementation. 


> 
Identify 
the 
activities 
you 
will 
implement 
to 
address 
those 
needs 
and 
promote 
change 
in 
your 
organizations. 


> 
It 
is 
an 
evolving 
and 
unfolding 
process. 


Slide 
4 
• 
November 
3, 
2009 




Slide 5 • November 3, 2009 
The Process 
Your Focus 
Developing 
Your Strategic 
Plan 
Developing 
Your Strategic 
Plan 
Strengthening 
Your 
Collaboration 
Strengthening 
Your 
Collaboration Designing 
Your 
Assessment 
Designing 
Your 
Assessment Conducting 
Your 
Assessment 
Conducting 
Your 
Assessment Documenting 
Your Findings 
Documenting 
Your Findings

Slide 6 • November 3, 2009 
The Deliverables 
Strategic 
Plan 
Key 
Findings 
Report 
Needs 
Assessment 
Plan 
Collaboration 
Charter 
Your Focus

Strengthening Your 
Collaboration 
StrengtheningYourCollaboration
Goals 
Sample 
Topics 
to 
Explore 
Guiding 
Principles 
Deliverable 




GoalsGoals
> 
Learn 
about 
the 
agencies 
and 
people 
that 
make 
up 
your 
collaboration. 


> 
Explore 
the 
philosophical 
perspectives, 
foundational 
issues 
and 
principles 
that 
underlie 
this 
work. 


> 
Develop 
a 
joint 
vision, 
mission, 
and 
values 
to 
guide 
your 
work 
together 
on 
this 
project. 


> 
Agree 
upon 
your 
work 
process. 



Slide 
8 
• 
November 
3, 
2009 



8 




ExamplesofQuestionstoExploreExamplesofQuestionstoExplore
> 
What 
do 
we 
mean 
when 
we 
use 
common 
words 
like 
domestic 
or 
sexual 
violence, 
disability, 
safety, 
empowerment, 
etc.
? 


> 
What 
do 
we 
believe 
about 
mandatory 
reporting, 
and 
what 
will 
our 
process 
be 
for 
mandatory 
reporting? 


> 
How 
can 
we 
build 
off 
of 
our 
past 
work 
to 
make 
the 
most 
of 
this 
grant 
opportunity? 


> 
Who 
can 
make 
decisions 
on 
behalf 
of 
their 
organizations, 
and, 
for 
those 
who 
can’t, 
how 
can 
we 
best 
engage 
the 
decision-maker? 


> 
What 
strategies 
can 
we 
use 
to 
get 
buy-in 
for 
this 
work 
within 
our 
organizations? 


Slide 
9 
• 
November 
3, 
2009 




Deliverable1:CollaborationCharterDeliverable1:CollaborationCharter
> 
Vision 
Statement 
> 
Mission 
Statement 
> 
Values 
& 
Assumptions 
> 
Member 
Agencies 
> 
Contributions 
& 
Commitments 
> 
Decision-Making 
Process 


> 
Process 
> 
Authority 
> 
Conflict 
Resolution 
Plan 


>Confidentiality 
Agreement 
>Mandated 
Reporting 
Req. 
>Communications 
Plan 
>Internal 
>External 
>Draft 
Work 
Plan 
>Glossary 
of 
Key 
Terms 


Slide 
10 
• 
November 
3, 
2009 




Why 
Write 
a 
Charter? 


Slide 
11 
• 
November 
3, 
2009 




IdentifyingYourCollaboration’sStrengthsandNeedsIdentifyingYourCollaboration’sStrengthsandNeeds
Purpose 
& 
Goals 
Key 
Activities 
Deliverables 




PurposePurpose
>Short-term 
> 
Provide 
practical 
information 
on 
services 
for 
survivors 
with 
disabilities 
and 
Deaf 
survivors, 
and 
how 
to 
improve 
them 
> 
Inform 
your 
selection 
of 
implementation 
activities 
> 
Increase 
buy-in 
and 
support 
for 
your 
collaboration’s 
work 
>Long-term 
> 
Collect 
data 
to 
use 
in 
future 
grant 
proposals 


Slide 
13 
• 
November 
3, 
2009 




Basic 
Goals 


> 
Identify 
organizational 
strengths 
> 
Identify 
organizational 
barriers 
> 
Assess 
connections 
between 
organizations 
> 
Identify 
opportunities 
to 
enhance 
the 
capacity 
of 


individual 
organizations 
and 
improve 
the 
connections 
among 
them 


Slide 
14 
• 
November 
3, 
2009 




TheAssessmentisNot…TheAssessmentisNot…
> 
A 
study 
of 
the 
incidence 
and 


prevalence 
of 
violence 
against 
women 
with 
disabilities 


> 
A 
study 
of 
how 
people 
with 
disabilities 
experience 
violence 
and 
abuse 
in 
their 
lives 


>
A 
community-wide 
assessment 


>An 
opportunity 
to 
publish 
your 
findings 
in 
a 
scholarly 
journal 



Slide 
15 
• 
November 
3, 
2009 




Scope 


> 
The 
strengths 
and 
needs 
assessment 
should 
focus 
on 
the 
organizations 
that 
are 
a 
part 
of 
your 
collaboration. 


> 
It 
should 
collect 
more 
qualitative 
data 
than 
quantitative. 


> 
It 
should 
engage 
all 
levels 
of 
the 
organizations 
involved. 


> 
Board 
> 
Leadership 
> 
Front-Line 
Staff 
> 
Volunteers 


> 
It 
should 
engage 
survivors, 
people 
with 
disabilities, 
and 
Deaf 
individuals, 
as 
appropriate. 


Slide 
16 
• 
November 
3, 
2009 




Scopecont’d…Scopecont’d…
> 
The 
size 
of 
your 
needs 
assessment 
will 
depend 
on: 
> 
Availability 
of 
existing, 
relevant 
information 
> 
Size, 
structure, 
and 
staffing 
of 
organizations 
> 
Resource 
allocation 
(time, 
staffing, 
etc.
) 


Slide 
17 
• 
November 
3, 
2009 




Key 
Activities 


> 
Determine 
the 
goals 
for 
your 
assessment. 
> 
Design 
your 
methodology, 
create 
your 
questions, 
and 
develop 


supporting 
materials. 


> 
Assemble 
your 
assessment 
plan 
and 
submit 
to 
OVW. 


> 
Get 
approval 
from 
OVW. 


> 
Pilot 
your 
assessment 
on 
a 
small 
scale. 


> 
Make 
any 
necessary 
changes 
to 
the 
process. 


> 
Discuss 
what 
you 
are 
learning. 


> 
Identify 
your 
key 
findings 
and 
their 
implications. 


> 
Document 
and 
share 
what 
you 
learned. 


Slide 
18 
• 
November 
3, 
2009 




Deliverable2:NeedsAssessmentPlanDeliverable2:NeedsAssessmentPlan
> 
Introduction 
> 
Goals 
> 
Information 
Sources 


• 
Existing 
• 
New 
> 
Overview 
of 
Methods 
• 
Purpose 
• 
Audience 
• 
Number 
(engagements/people) 
• 
Recruitment 
Strategies 
• 
Incentives 
• 
Consent 
& 
Confidentiality 
• 
Safety 
Considerations 
• 
Access 
Considerations 
>Training 
Plans 
>Work 
Plan 


>RSVP 
Forms 
>Scripts 
>Questions 
>Consent 
Forms 
(if 
applicable) 
>Other 
Written 
Materials 


Slide 
19 
• 
November 
3, 
2009 




WhyWriteaNeedsAssessmentPlan?WhyWriteaNeedsAssessmentPlan?
> 
Fosters 
a 
thorough 
and 
thoughtful 
process 
to 
determine 
needs 
among 
your 
agencies. 


> 
Allows 
your 
collaboration 
to 
proactively 
identify 
and 


determine 
all 
of 
the 
aspects 
that 
will 
go 
into 
your 
needs 
assessment 
process. 
> 
Documents 
agreements 
among 
collaborative 
members 
about 
resource 
allocation 
(including 


individual 
roles, 
responsibilities, 
and 
timeframes)


> 
Ensures 
consistency 
in 
conducting 
the 
needs 
assessment 
process. 


> 
Communicates 
plan 
to 
OVW. 


Slide 
20 
• 
November 
3, 
2009 




Deliverable3:KeyFindingsReportDeliverable3:KeyFindingsReport
> 
Overview 
of 
Collaboration 
> 
Overview 
of 
Planning 
Phase 
> 
Purpose/Goals 
of 
Needs 
Assessment 
> 
Brief 
Summary 
of 
Methodology 
> 
Key 
Findings 
& 
Implications 
> 
Conclusion 


Slide 
21 
• 
November 
3, 
2009 




DevelopingYourStrategicPlanforChangeDevelopingYourStrategicPlanforChange
Purpose 
Guidelines 
Deliverable 




PurposePurpose
> 
Short-term 
(thru 
end 
of 
grant) 
> 
Proposal 
to 
OVW 
for 
your 
implementation 
activities 
> 
Explains 
key 
initiatives 
and 
activities 
> 
Outlines 
work 
plan 
for 
accomplishing 
activities 


> 
Long-term 
(beyond 
the 
life 
of 
the 
grant) 
> 
Road 
map 
for 
the 
future 
> 
States 
areas 
of 
interest 
for 
future 
work 
and 
provides 
justification 


Slide 
23 
• 
November 
3, 
2009 




GeneralGuidelinesforActivitiesGeneralGuidelinesforActivities
> 
Consistent 
with 
grant 
program 
vision 
and 
parameters 
> 
Consistent 
with 
collaboration’s 
vision 
and 
mission 
> 
Fosters 
change 
in 
both 
disability 
and 
violence 
against 


women 
organizations 


> 
Emphasizes 
increased 
accessibility 
and 
responsiveness 


Slide 
24 
• 
November 
3, 
2009 




Guidelines 
cont’d… 


> 
Improvements 
are 
made 
to 
inter-agency 
relationships 
and 
individual 
agencies’ 
budgets, 
policies, 
practices, 


knowledge, 
etc. 
> 
Responds 
to 
assessment 
needs 
that 
emerged 
in 
the 
needs 
> 
Strategic 
sequencing 
and 
appropriate 
timing 
of 


initiatives 
> 
Positions 
your 
collaboration 
for 
future 
work 


Slide 
25 
• 
November 
3, 
2009 




Deliverable4:StrategicPlanDeliverable4:StrategicPlan
> 
Overview 
of 
Collaboration 
> 
Overview 
of 
Planning 
Phase 
> 
Brief 
Summary 
of 
Needs 
Assessment 
Findings 
> 
Overview 
of 
Key 
Short-Term 
Initiatives 


> 
Justification 
of 
why 
those 
initiatives 
were 
selected 


Slide 
26 
• 
November 
3, 
2009 




FromNeedsAssessmenttoStrategicPlanFromNeedsAssessmenttoStrategicPlan
Survivors 
People with 
Disabilities 
VAW Service 
Providers 
Disability Service 
Providers 
Slide 
27 
• 
November 
3, 
2009