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Promoting Your Event

Considerations for Promoting your Event

Prior to sending out any information about your event, you should determine who on your staff or planning committee will be responsible for creating handouts and other materials in alternative formats. Use the appropriate standardized symbols on all conference promotion, registration forms, information materials, and facility signage. These symbols may be downloaded from the Graphic Artists Guild .

Registration

Registration materials should be available in alternate formats. This is your opportunity to collect as much information about your participants as possible, so be thorough. In addition to asking standard questions such as name, title, agency, and contact information, be sure to ask a question about accommodations. You may simply ask what accommodations are needed to participate or you may want to list possible accommodations. Carefully consider the nuances of your meeting and create a registration form that addresses those nuances.

If there are registration fees for your meeting, you should decide as a committee whether you will charge for Personal Care Attendants (PCAs). Even if you decide not to charge Personal Care Attendants, you will want them to complete a separate registration form so that your participant count is accurate.

Sample Forms

You can download a sample registration form and accompanying instruction sheet to help you in your process.

PDF File: Sample Participant Registration Form
Text File: Sample Participant Registration Form (TXT)

PDF File: Sample Presenter or Associate Registration Form
Text File: Sample Presenter or Associate Registration Form (TXT)

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