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The establishment of standard meeting guidelines will keep meetings on track and ensure that they are productive. Once they are created, distribute the meeting guidelines to all members of the collaboration. 

Meeting Guidelines

  • Schedule meetings in advance. 
  • Maintain a regular schedule for repeating meetings.
  • Hold your meeting at a location that is accessible.
  • Prior to the meeting, ask participants for their accessibility requirements. 
  • Provide support and accommodations to ensure accessibility and equal access to participation at the meeting.
  • Identify a facilitator This link will open a new browser window. for each meeting. Use an external facilitator when appropriate.
  • Create an agenda. Include input from all members.
  • Distribute the agenda prior to the meeting. Bring the agenda to the meeting. 
  • Ensure the agenda’s accessibility.
  • Be on time. Establish requirements for maintaining a timely schedule.
  • Take notes during the meeting; distribute them to all members.
  • Review the notes at the beginning of the next meeting. Ask participants if they suggest any changes and if they accept the notes.